Does your team work together on a number of projects? Do you long for an easy way to share information or get feedback on documents and ideas? If you set up a Web site using Microsoft Windows® SharePoint® Services, you can easily design a central working place. Use your team site to post a team calendar, add documents for review and information about events, make announcements, and more. You can even share your Outlook calendar on your team site.

Windows SharePoint takes document storage to a new level, providing communities for team collaboration and making it easy for users to work together on documents, tasks, contacts, events, and other information. In addition, team and site managers can coordinate site content and user activity easily. The Windows SharePoint Services environment is designed for easy and flexible deployment and administration.


Individual Empowerment
SharePoint site members can find and communicate with key contacts and experts, both by e-mail and with instant messaging. Site content can be easily searched, and users can also receive alerts to tell them when existing documents and information has been changed, or when new information or documents have been added. Site content and layout can be personalized on a per-user basis, and Web Parts can be used to present targeted information to specific users on precise topics.
Microsoft Office System programs use SharePoint site content. All of a site's collaborative content—for example, documents, lists, events, task assignments, and membership rosters—can be read and edited within Microsoft Office Word 2003, Microsoft Office Excel 2003, and Microsoft Office PowerPoint 2003. Picture editing of Web-based photo libraries is also possible. Microsoft Office Outlook 2003 allows SharePoint site event calendars to be viewed side-by-side with personal calendars, and it also creates meeting-specific workspaces to augment group appointments.




Team Community

SharePoint sites provide places to capture and share ideas, information, communication, and documents. The sites facilitate team participation in discussions, shared document collaboration, and surveys. Site content is accessible from both a Web browser and through clients that support Web Services such as Microsoft Office and AutoCAD. The document collaboration features allow for easy check in, check out, and document version control.


Group Collaboration Features


Benefit

Description


Microsoft Office System integration


Deep integration with Microsoft Office System programs allows teams to collaborate using the familiar tools they use every day.


Document collaboration


Document workspace sites created using Microsoft Office Word 2003 take advantage of platform features by providing a document collaboration space.


Check-in / check-out


Documents can be reserved by individual users for updating purposes.


Document versions


Document changes are tracked and assigned different version numbers for auditing and rollback.


Browser-based customization


Changes can be made in a Web browser by dragging Web Parts onto personal or public pages, and then customizing them. Themes can also be applied using a browser.


Presence integration


Users can determine the online status of site members quickly by sending e-mail or an instant message, adding the member to a contact list, and viewing current free/busy status.


Alerts


A user or site manager can add an alert to a list or list item so that they receive an e-mail notification when changes are made.


Management Enabler
SharePoint site managers can customize the content and layout of sites to ensure that site members can access and work with important and relevant information. Members' participation can also be monitored and moderated when necessary. Security and task responsibilities are both flexible and easily accessible. Well-designed lists and entire sites can be saved as templates and reused by individuals, teams, or business units across an organization.


Administration and Deployment
Windows SharePoint Services can scale to thousands of sites within an organization. It fully supports load-balanced Web farm and clustered database deployments. For site and server managers, quotas can be set and enforced not only on storage, but on sites per-server and users per-site. Site usage can be monitored to detect and retire inactive sites. Detailed security options are available and easily managed. Server managers can delegate to end users the ability to create their own sites. Sites and servers can be managed from a Web browser, command-line tools, or a Web service-accessible object model.