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Does your team work together on a number of projects? Do you long for an easy way to share information or get feedback on documents and ideas? If you set up a Web site using Microsoft Windows® SharePoint® Services, you can easily design a central working place. Use your team site to post a team calendar, add documents for review and information about events, make announcements, and more. You can even share your Outlook calendar on your team site.
Windows
SharePoint takes document storage to a new level, providing communities
for team collaboration and making it easy for users to work together
on documents, tasks, contacts, events, and other information.
In addition, team and site managers can coordinate site content
and user activity easily. The Windows SharePoint Services environment
is designed for easy and flexible deployment and administration.
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Individual Empowerment
SharePoint site members can find and communicate with key contacts and experts, both by e-mail and with instant messaging. Site content can be easily searched, and users can also receive alerts to tell them when existing documents and information has been changed, or when new information or documents have been added. Site content and layout can be personalized on a per-user basis, and Web Parts can be used to present targeted information to specific users on precise topics.
Microsoft Office System programs use SharePoint site content. All of a site's collaborative content—for example, documents, lists, events, task assignments, and membership rosters—can be read and edited within Microsoft Office Word 2003, Microsoft Office Excel 2003, and Microsoft Office PowerPoint 2003. Picture editing of Web-based photo libraries is also possible. Microsoft Office Outlook 2003 allows SharePoint site event calendars to be viewed side-by-side with personal calendars, and it also creates meeting-specific workspaces to augment group appointments. |
Team Community
SharePoint sites provide places to capture and share ideas, information, communication, and documents. The sites facilitate team participation in discussions, shared document collaboration, and surveys. Site content is accessible from both a Web browser and through clients that support Web Services such as Microsoft Office and AutoCAD. The document collaboration features allow for easy check in, check out, and document version control.
Group Collaboration Features
Microsoft Office System integration
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Deep integration with Microsoft Office System programs allows teams to collaborate using the familiar tools they use every day.
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Document collaboration
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Document workspace sites created using Microsoft Office Word 2003 take advantage of platform features by providing a document collaboration space.
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Check-in / check-out
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Documents can be reserved by individual users for updating purposes.
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Document versions
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Document changes are tracked and assigned different version numbers for auditing and rollback.
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Browser-based customization
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Changes can be made in a Web browser by dragging Web Parts onto personal or public pages, and then customizing them. Themes can also be applied using a browser.
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Presence integration
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Users can determine the online status of site members quickly by sending e-mail or an instant message, adding the member to a contact list, and viewing current free/busy status.
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Alerts
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A user or site manager can add an alert to a list or list item so that they receive an e-mail notification when changes are made.
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Management
Enabler
SharePoint
site managers can customize the content and layout of sites to ensure
that site members can access and work with important and relevant
information. Members' participation can also be monitored and moderated
when necessary. Security and task responsibilities are both flexible
and easily accessible. Well-designed lists and entire sites can be
saved as templates and reused by individuals, teams, or business units
across an organization.
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Administration
and Deployment
Windows
SharePoint Services can scale to thousands of sites within an organization.
It fully supports load-balanced Web farm and clustered database deployments.
For site and server managers, quotas can be set and enforced not only
on storage, but on sites per-server and users per-site. Site usage
can be monitored to detect and retire inactive sites. Detailed security
options are available and easily managed. Server managers can delegate
to end users the ability to create their own sites. Sites and servers
can be managed from a Web browser, command-line tools, or a Web service-accessible
object model.
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